Admin Floater Position
GENERAL SUMMARY: The incumbent of this position performs clerical functions, helps out where needed in different offices in administration, (reception, intell., secretary, records, & maint.).
SUPERVISION RECEIVED AND EXERCISED: Reports to and receives direction from the Warden and/or Assistant Warden.
ESSENTIAL JOB FUNCTIONS:
- Manages the day-to-day operation of the inmate telephone system to ensure system security, proper issue and deletion of individual inmate telephone Personal Identification Numbers (PIN).
- Adheres to inmate telephone operating hours and completes identification.
- Reports system problems and failures to the Warden or Deputy Warden and contracted vendor of the inmate telephone service.
- Performs random searches of all inmate telephone calls to ensure security of the system. Provides telephonic surveillance and audio CD recordings of telephone calls on specific inmates as directed by the Warden or Deputy Warden, investigative law-enforcement agencies, or the Lawrence County DA’s office.
- Provides testimony in open court pertaining to information provided to other law enforcement agencies and prosecuting attorneys.
- Posts monetary amounts on inmate accounts from mail.
- Release checks to released inmates at front desk.
- Processes all visitors.
- Records all legal incoming mail.
- Processes all outgoing mail.
- Sorts all incoming mail, books and magazines. Scans and confiscates contraband, if any.
- Keeps track of all mail waivers.
Process and verifies all visitors entering the institution by checking their ID and using a metal detector to ensure no weapons and/or contraband.
- Searches visitor packages, bags, briefcases, purses, etc.
- Answers phones and transfers call to office needed.
- Courthouse runs.
- Answers inmate paper requests daily regarding questions about their account, mail, books and magazines.
- Records all newspapers received.
- Assists with office duties for co-workers when needed.
- Types reports and rejection letters.
- Deals with inmate’s family phone calls with questions on account, mail, books, magazines, newspapers, etc.
- Makes copies using risograph.
- Helping file in offices.
- Trained in CPR for any type of emergency dealing with public and/or staff.
- Responsible for whereabouts of visitors throughout jail.
KNOWLEDGE, SKILLS AND ABILITIES:
- Thorough knowledge of the organization, procedures and operation of the County Jail.
- Thorough knowledge of the legal standards and regulations governing the security and operation of a correctional institution.
- Knowledge of the principles and practices of supervision.
- Ability to assign and review the work of subordinate staff.
- Ability to react quickly and calmly in an emergency.
- Ability to express ideas effectively, both orally and in writing.
MINIMUM JOB REQUIREMENTS:
- Graduation from high school or possession of a GED certificate.
- Work is typically performed in an office setting within a correctional institution.
- Moderate physical activity.
- May require physical effort including lifting up to 25 pounds.
- May be required to sit, stand, or walk for extended periods of time.
- Exposure to computer screen.
- May be occasional interaction with inmates.
Possession of a valid driver’s license is required.
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills of personnel so classified.